Compliance that
runs itself.
Automates 50% of your compliance tasks. Driver files, hiring, vehicle records, CSA and IFTA — synced with the FMCSA and your ELD, watching every deadline so DOT never catches you off guard.
- Synced with the FMCSA every morning
- All 7 CSA BASICs tracked
- 48-state IFTA rates, refreshed each quarter
- Connects to Motive, Samsara & TruckX
- Vault AI reads every document you upload
The night before a DOT audit,
every carrier opens the same folder.
Automates 50% of your
compliance tasks.
The 50% figure is the share of a small fleet's recurring compliance work the platform handles on its own: document filing and expiry tracking, hiring paperwork and employment verification, roadside-inspection logging, CSA monitoring and IFTA preparation. Conversations with drivers, test collections and audit responses stay with you.
Twelve surgical tools.
Zero bloat.
No GPS. No dispatch board. No fuel cards. We built one thing extraordinarily well — the paper trail that keeps you on the road when DOT comes knocking. And now it talks to the FMCSA and your ELD.
Inspection auto-detect
Driver didn't mention that roadside stop? We pull FMCSA every morning and alert you the moment a new inspection appears on any truck — even when no one tells you.
Driver DQ files
All 10 required documents per driver. Expiry tracking, automatic renewal reminders, one-click audit export.
Expiring alerts
30/14/7/expired notifications. Email, in-app, daily digest. Assign to a teammate and track resolution.
CSA monitoring
Automatic SMS data pull. Watch your BASICs trend over time so nothing sneaks up on you.
ELD sync
Connect Motive, Samsara, or TruckX. Your driver and vehicle roster imports itself, and odometer readings stay current — no retyping.
Driver hiring
Send one link — the driver applies from their phone. Signed FMCSA application PDF, employment verification trail, DQ file built on hire.
Clearinghouse & drug testing
Annual limited-query reminders per driver, 60 days ahead. Pre-employment and result documents tracked where an auditor expects them.
Vehicle records & maintenance
Annual inspections, registration, insurance, maintenance log with odometer history. Per unit, per state, cross-linked to drivers.
Document vault
Every PDF, every photo, tagged by driver, vehicle, type, expiry. Search by CDL, unit, or plate.
Tax filing
HVUT 2290 prep, UCR annual filing, MCS-150 biennial update. Due-date calendar plus filing history.
Safety & accident register
Accidents, incidents, and roadside history in one register — linked to driver and unit, ready for your insurer or an auditor.
IFTA calculator
Quarterly fuel tax reports. Import from Excel or keep a running ledger. State-by-state miles + gallons.
Driver didn't tell you about
that roadside inspection?
We did.
Half the violations on your CSA score arrive before your driver does. We pull the FMCSA database every morning at 6 AM PST and ping you the moment a new inspection lands on any truck in your fleet — no paperwork from the driver required.
- Daily FMCSA sync — every truck, every driver, every inspection
- Bell + email digest the moment something new lands
- Unit, location, violations, OOS flags — before DOT calls
- Catch the inspections your drivers "forgot" to mention
One of these is audit-ready.
The other is your weekend.
Improve your CSA score and
lower insurance costs.
See every BASIC category against its intervention threshold, auto-pulled from FMCSA — so you can fix the violations dragging your score down before a broker or insurer ever sees them.
- All 7 BASICs scored and color-coded against intervention thresholds
- Automatic FMCSA sync — no manual login to the SMS portal
- Spot the BASIC closest to intervention before it tips over
- A cleaner score earns better insurance rates and broker trust
Hiring a driver took a week
of phone tag and faxes.
Now it's a link.
Send one link. The driver completes the full FMCSA application from their phone. We generate the signed PDF, chase previous employers for §391.23 verification with a logged attempt trail, and build the DQ file the moment you confirm the hire. The verification service previous employers see on every request is VaultHire by MyCarrierVault.
- Online DOT application — drivers finish it on their phone in minutes
- Employment-history verification with automatic follow-ups — every attempt logged
- Drug test, Clearinghouse, and MVR steps tracked the way an auditor expects
- Confirm the hire — the applicant becomes a driver, DQ file included
MyCarrierVault
Your ELD already knows your fleet.
Now your compliance does too.
Connect Motive, Samsara, or TruckX in a couple of clicks. Your driver and vehicle roster imports itself — reviewed by you before anything saves — and odometer readings stay current without anyone retyping a number.
- One-click roster import — drivers and trucks, straight from your ELD
- Odometer readings sync automatically — maintenance intervals stay honest
- You review every import before it saves — nothing is overwritten blindly
- Works with Motive, Samsara, and TruckX — switch providers any time
Priced by drivers.
Every feature, every plan.
Start with a 30-day free trial, no card. Then pick the plan that fits your roster — one price, no extra charges.
- Up to 2 drivers included
- Vault AI reads every document
- Driver & truck files, expiry alerts
- CSA, IFTA & FMCSA sync
- Hiring workflow & VaultHire
- 30-day free trial first
- Up to 6 drivers included
- Vault AI reads every document
- Driver & truck files, expiry alerts
- CSA, IFTA & FMCSA sync
- Hiring workflow & VaultHire
- 30-day free trial first
- Up to 15 drivers included
- Vault AI reads every document
- Driver & truck files, expiry alerts
- CSA, IFTA & FMCSA sync
- Hiring workflow & VaultHire
- 30-day free trial first
- Up to 30 drivers included
- Vault AI reads every document
- Driver & truck files, expiry alerts
- CSA, IFTA & FMCSA sync
- Hiring workflow & VaultHire
- 30-day free trial first
More than 30 drivers? Ask us about a custom plan. Annual billing gives you two months free.
Useful even if you never sign up.
Four carrier tools we built and gave away. No account, no card.
Frequently asked questions
What is the best DOT compliance software for trucking companies?
How much of my compliance work does MyCarrierVault automate?
How much does MyCarrierVault cost?
What does MyCarrierVault track for DOT and FMCSA compliance?
Is there a free DOT compliance tool I can try without signing up?
Does MyCarrierVault connect to my ELD?
Can MyCarrierVault handle driver hiring and DQ files?
Does MyCarrierVault file IFTA taxes for me?
You drive trucks.
We'll watch the paper.
Import from Excel or your ELD. Expiry alerts start the next morning. Cancel any time during the trial.